Void Core Field · 9 Saga Tenryuji Susukinobabacho, Ukyo-ku, Kyoto 616-8385, Japan

Your data, handled with care

Last updated: 26 May 2025

Void Core Field takes the privacy of its visitors seriously. This policy describes what personal information we collect, how we use it, and what choices you have. We have written it plainly, without unnecessary legal complexity, because we think you deserve to understand it.

This policy applies to all visitors to our website and anyone who contacts us directly.

What data we collect

—Contact form data. When you write to us, we collect the name, email address, and message you submit. The subject field is optional.

—Analytics data. If you accept analytics cookies, we collect anonymised data about how you use the website — pages visited, time on site, and general geographic region. This data does not identify you individually.

—Cookie preferences. We store your cookie consent choices in your browser's local storage. This is used only to remember your preferences.

—Technical data. Standard server logs may record your IP address and browser type. These are used for security purposes and are not linked to your identity.

Legal basis for processing

Where we process personal data, we do so on one of the following grounds:

—Consent — for analytics and advertising cookies, where you have explicitly agreed.

—Legitimate interest — for responding to enquiries submitted through our contact form, and for security-related logging.

—Legal obligation — where we are required to retain certain records by applicable law.

How we use your data

—To respond to your enquiries and arrange session bookings.

—To understand how visitors navigate the website, so we can improve it.

—To detect and prevent fraudulent or harmful activity on the site.

—To comply with legal obligations where applicable.

We do not sell your personal data. We do not use it for unsolicited marketing. We do not share it with third parties except where technically necessary to deliver the services above (for example, analytics providers), or where legally required.

How long we keep it

—Contact form submissions are retained for as long as needed to handle the enquiry, and typically no longer than 24 months unless there is an ongoing relationship.

—Analytics data is retained in anonymised, aggregated form. It is not linked to you after the session ends.

—Server logs are retained for up to 90 days for security review, then deleted.

Data protection measures

We apply appropriate technical measures to protect your data, including encrypted connections (HTTPS) and access controls limiting who can view submitted information. In the event of a data breach that poses a risk to your rights, we will notify the relevant authority within 72 hours and inform affected individuals as required by applicable law.

Your rights

—Right of access. You may request a copy of any personal data we hold about you.

—Right to rectification. If any information we hold is inaccurate, you may ask us to correct it.

—Right to erasure. You may ask us to delete your personal data where there is no compelling reason for us to continue holding it.

—Right to portability. Where data is processed by automated means and based on your consent, you may ask for it in a commonly used, machine-readable format.

—Right to object. You may object to processing based on legitimate interests. We will then cease unless we can demonstrate compelling grounds.

To exercise any of these rights, please write to us via the contact page. We will respond within 30 days.

Your Rights and Opt-Out Instructions

You are not required to provide any personal information when using this website. If you prefer not to share your data, you may:

—Avoid filling out contact forms, account registrations, or any data-submitting features.

—Disable cookies through your browser settings (see our Cookie Policy for more details).

—Contact us directly to request the deletion of any previously shared personal data.

We respect your privacy choices. If you would like us to delete your data, please reach out to us via our Contact page. We will process your request promptly.